Booking for workshops and one-off classes. Clubsmith is enrolment, term fees and per-meeting attendance for clubs, tutors and activity providers. Here is how the two compare, including where Bookwhen is the better choice.
It is very cheap and very simple for taking bookings on a single event.
Best for: Someone running one-off workshops or drop-in sessions with no membership.
It understands a term: weekly meetings, an invoice per enrolment, and attendance taken per meeting rather than once.
Best for: A club that enrols the same children for a term and needs fees and attendance.
| Bookwhen | Clubsmith | |
|---|---|---|
| Pricing | Flat, from free up to about $69 a month | Flat subscription, free up to 20 members |
| Pricing model | Flat, from free | Flat, with a free tier |
| Cut of your payments | None | None |
| Term / course structure | Events and schedules | A term with weekly meetings |
| Invoices | Basic | An invoice per enrolment, with tax |
| Guardians | Not modelled | Children linked to their guardian |
| Retention | Not built in | Lapsed members and re-enrolment offers |
At the very low end, yes — Bookwhen has a free tier and a $22 plan. If all you need is a sign-up sheet for a one-off class, Bookwhen may be enough. Once you need term fees, guardians and per-meeting attendance, Clubsmith does more.
Clubsmith. Bookwhen treats each class as an event, so there is no notion of one enrolment covering a whole term.
Neither does. Both are flat subscriptions.
Not as a first-class flow. Clubsmith publishes your bank details and lets a payer tell you they have transferred, then you reconcile it.
Start free, publish a term and share one link. Your families enrol and pay into your own account.
Start free